Senior Project Manager: Design – Toronto

Senior Project Manager

DesignAgency relies on the Senior Project Manager to lead project teams and oversee all facets of project management for individual projects including planning, budgeting, scheduling, design development, construction documentation, and construction administration. Demonstrates exceptional capability to read, understand and apply standards and contracts. Responsible for the preparation of scope of work, cost estimate & budget, work plan schedule & milestones, quality control and risk identification.

The Senior Project Manager reports to the Director of Project Management and Founding Principals and will be recognized for his or her ability to oversee the design process from start to finish.

Role and responsibilities

Design

  • Establish project standards and information to set up accurate project documents that can be utilized and coordinated throughout the phases (decides sheet size & scale of drawings).
  • Assist to develop feasibility study if required.
  • Coordinate with Consultants or Internally to gather or measure accurate base plans when required.
  • Coordinate and establish project schedule milestones within the project’s scope, time and budget while maintaining the Design intent, work quality and client expectations.
  • Able to understand the Design Intent completely to ensure they can communicate and coordinate to internal and external project teams.
  • Use of project management tools and techniques to assist the team and project management like drawings list, meeting minutes, project update logs, gantt charts, etc.
  • Establish project drawing list based on project design requirements and DD package(s).
  • Coordinate and manage the internal project team to produce construction packages, scheduling, and resource allocation during the construction documentation phase.
  • Construction document review (mark-ups) and quality assurance.
  • Attend consultant and construction coordination meetings, conference calls, etc. and relaying info back to Director of Project Management and /or Team Leads in form of minutes and /or scheduled meetings.
  • Answering and reviewing RFI’s, change orders, shop drawings, site instructions with the assistance when required.
  • Manage purchasing and oversee installation when required.
  • Coordinate and Manage value engineering process when required.
  • Site administration, visits, meetings, documentation of site progress & condition.
  • Quality control of site work.
  • Monitor contractual scope of work relative to client or consultant requests. Identify areas which may fall outside established scope of work as additional services or extras.
  • Monitor staff resource requirements: ie. Staffing needs, complications, resource allocation, scheduling.
  • CAD Standards: establish, evolve and maintain construction standards.
  • Assist in creating and archiving the spec templates for future project use for internal database.
  • Create standard steps and processes on how to issue and archive drawings and specs (ie. rev clouds and delta’s in paper space only).

Leadership

  • Mentor project managers and project designer(s) and technicians
  • Initiate opportunities to increase the firm’s design capabilities.
  • Proactively share design knowledge with other team members.
  • Contribute to the development of systems and processes for improved design, technical quality, or client service.
  • Create sound relationships with colleagues, clients, contractors, and suppliers, to promote repeat business.

Management

  • Use Ajera to track project hours to ensure deliverables are on-time and on-budget.
  • Use Ajera to pre-plan project resources according to scheduled milestones and budgeted hours by phase. Make adjustments to the plan to accommodate project changes when required.
  • Consistently verifying all submitted Ajera timesheets from your team members to ensure they are working efficiently and accurately tracking their time.
  • Demonstrate excellent personal time management.
  • Focus on service delivery while monitoring the status of assigned project tasks against the project schedule and participate in quality reviews of projects.
  • Mentor project managers, technologists, and designers in design practice, office standards, and policies.

Qualifications

The successful candidate will be in possession of an Interior Design Diploma or equivalent, with working experience, and will need to have an understanding of the local building codes for Ontario. The Senior Project Manager will need to have working experience with AutoCAD (Sketch-Up is beneficial). These are the minimal requirements for this position, with all other experience being advantages for the successful candidate.

Achievement of professional credentials such as MAATO, ARIDO, BCIN and LEED will be taken into account in promotion and compensation decisions, and preparatory studies or test costs may be eligible for firm support.

We offer an extremely competitive base salary and the opportunity for growth within the company. If you believe that this could be a perfect fit for you, please apply immediately through BambooHR, or if you know the perfect person for this position then feel free to forward this correspondence. All applications will be kept in the strictest of confidence.

Project Manager – Toronto

*Must have ability to work in Canada*

DesignAgency is seeking experienced candidates for an immediate opening for the position of Project Manager. DesignAgency relies on the Project Manager to facilitate the entire process of project management including planning, design development, construction documentation, construction administration and project close out. Successful candidates must demonstrate the knowledge, skills, tools and techniques required to meet project requirements and expectations. Project Managers are responsible for managing the scope of work, executing the required work with a team, monitoring the quality of produced work, identifying and mitigating risks, and closing out successful projects.

The Project Manager reports to the Director of Project Management and will be recognized for his or her ability to oversee the design process from start to finish.

Role and responsibilities

Design

  • Establish project standards and information to set up accurate project documents that can be utilized and coordinated throughout the phases.
  • Assist in developing feasibility studies; if required.
  • Coordinate project schedule milestones within the project’s scope, time and budget while maintaining the Design intent, work quality and client expectations.
  • Use of project management tools and techniques to assist the team and project management like drawings list, meeting minutes, project update logs, gantt charts, etc.
  • Coordinate and communicate the design intent with contractor, structural, MEP & T, and other various consultants.
  • Coordination or production of specification manual when required.
  • Prepare and/or coordinate interior design drawing packages
  • Construction document review (mark-ups) and quality assurance.
  • Coordinate and collaborate in value engineering process when required.
  • Attend consultant and construction coordination meetings, conference calls, etc. and relaying info back to Director of Project Management in form of minutes and /or scheduled meetings.
  • Answering and reviewing RFI’s, change orders, shop drawings, site instructions with the assistance when required.
  • Manage purchasing and oversee installation when required.
  • Site administration, visits, meetings, documentation of site progress & condition
  • Quality control and documentation of deficiencies of site work.
  • CAD Standards: establish, evolve and maintain construction standards.
  • Assist in creating and archiving the templates and typical details for future project use for internal database.
  • Utilize established standard steps and processes on how to issue and archive drawings and specs.

Leadership

  • Advise project managers and mentor project designer(s) and technicians
  • Initiate opportunities to increase the firm’s design capabilities.
  • Proactively share design knowledge with other team members.
  • Contribute to the development of systems and processes for improved design, technical quality, or client service.
  • Create sound relationships with colleagues, clients, contractors, and suppliers, to promote repeat business.

Management

  • Manage personal and team time to project schedules.
  • Project scope and budget management.
  • Quality assurance and risk management.
  • Act as client and consultant contact throughout the construction documentation and contract administration phases
  • Responsible for project close out and integration
  • Assign tasks and schedule deliverables to project designers and technicians that are part of the project team

Qualifications

The successful candidate will be in possession of an Interior Design Diploma or equivalent, with working experience, and will need to have an understanding of the local building codes for Ontario. The Project Manager: Design will need to have working experience with AutoCAD (Sketch-Up being beneficial). These are the minimal requirements for this position, with all other experience being advantages for the successful candidate.

Achievement of professional credentials such as NCIDQ, MAATO, ARIDO, BCIN and LEED will be taken into account in promotion and compensation decisions, and preparatory studies or test costs may be eligible for firm support.

We offer an extremely competitive base salary and the opportunity for growth within the company. If you believe that this could be a perfect fit for you, please send your resume and cover letter to careers@thedesignagency.ca, or if you know the perfect person for this position then feel free to forward this correspondence. All applications will be kept in the strictest of confidence.

*Must have ability to work in Canada*